Client Service Specialist

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Role Overview

The Client Service Specialist provides a broad range of administrative support to the Client Service Team.


Supports the Client Service Team in maintaining the primary relationship with the client. Supports a strong long-lasting relationship with clients based on a high degree of integrity and professionalism. Provides clear communication to the client, anticipating client needs, and instilling confidence and trust. Resolves concerns raised by clients with a win-win approach.

As a member of the Client Service Team, delivers products and services on-time and with excellence to ensure a successful MDE and an exceptional client experience. Collaborates with the Client Service Team and other team members and vendors to deliver a unified, seamless experience. Assists in any Client Service Team activity as necessary to ensure a successful MDE and an exceptional client experience.

Provides administrative support for MDEs. Prepares materials and reports for clients, such as the Blueprint for Success and meeting agendas. Manages registrations, rooming lists, and guest letters for MDEs. Prepares materials for welcome bags and pillow gifts. Manage flow of documentation among the client, presenters, and vendors. Such other activities as assigned from time to time.

Provides administrative support to the Client Service Teams. On behalf of the Client Service Team, communicate with staff, clients, and vendors as requested. Organize and schedule various client meetings, including the orientation meeting, kick-off meeting, mid-point meeting, run through, and monthly calls. Schedules internal meetings, as necessary. Make travel arrangements, as requested. Prepare conference rooms for meetings.

Accomplish other objectives, as necessary or assigned. Other activities related to Major Donor Events or company related projects as assigned from time to time.


Mondays through Fridays from 9:00 am – 5:00 pm.



  • 1-2 years of experience in an administrative role


  • Excellent verbal/written communication skills
  • Experience in using Microsoft Outlook, Word, Excel, and PowerPoint
  • Experience with calendaring and scheduling


To apply, please send the following to

  • Cover letter
  • Resume
  • Please review our website and provide a response (no more than 500 words) to the following question: Why would you love to work for Westfall Gold? (You may include this response in your cover letter).