Event Producer

The primary responsibility of the Event Producer is to integrate and execute key messaging, creative, and live production elements to produce compelling live events that achieve a client’s transformational goals.

Westfall Gold and Braintrust Creative produce transformational experiences that rely on compelling emotional storytelling. As a Producer, you will be responsible for bringing it all together - executing the collective team’s creative messaging and strategy. You serve as a liaison between a creative team (managing messaging and creative deliverables), and an event services team (managing event logistics and strategy), and necessary production vendors to weave together a cohesive experience that moves an audience.

Your primary role will be to produce Major Donor Events - the flagship offering of Westfall Gold. You will be a key client contact throughout the pre-event planning process - giving vision to clients on how their live experience will look, feel, and flow. In collaboration with an event team, you will brainstorm compelling live experiences that occur both on and off stage, and integrate created videos, live music, live speakers, special production moments, and more. You will be on-site at events, leading production crews and talent to exe- cute a seamless multipart program from rehearsal to wrap. You are the programming lead on-site. During some more complicated shows, you will also function as show director, calling the cues of the show.

In addition - you will work with Braintrust to produce corporate events, live streams, or interactive experiences across BTC’s body of clients.

Working with a team and the client, produce live experiences for major donor and other events, including:

• Creative Ideation: Develop creative options for an experience, integrated with the event messaging. Present this vision to the client in a clear, compelling way.

• Planning: Develop a seamless run-of show, run meetings and rehearsals, and coach speak- ers and talent to maximize content execution.

• Logistics: Facilitate the scope, design, and installation of live sets, AVL, and interactive ex- periences on-site. Ensure budgets, timelines, and all involved stay on track, communicating changes clearly with the client.
• On-site Execution: Own the live experience on-site - A/V setup, rehearsals, production meetings, and show call sessions as needed.

Collaborate with BTC/WG teams to add to the overall creative goals of larger projects.

Maintains positive client and team relationships to deliver an extraordinary client experience. Engages with clients with integrity and professionalism, proactively communicating, and in- stilling confidence in BTC/WG. Effectively collaborates with internal team members to deliver a unified, seamless experience for our clients.

• 3-5 Years experience producing creative events, conference sessions, live productions, and/or concerts.
• Competent in basic use of Planning Center, Adobe Creative Suite. Experience with ProPresenter, Sketchup, or other production software is a plus.
• Experience working with event venues and AVL vendors to plan and execute events.
• Ability to translate creative ideas into complete projects, balancing logistics and budget.
• Ability to stay organized and move between multiple overlapping deadlines, often under tight
• schedule.
• Ability to think calmly, solve problems, and communicate clearly under pressure.
• Desire to constantly learn and improve, staying up to date on creative trends and technologies.